Program coordinator

The Program Coordinator will provide coordination of all deliverables and reporting measures for all assigned contracts within the Bay Area Academy. This position reports to the Program Operations Manager and supports all Workforce Development Specialist to manage, track and analyze all contract deliverables and outcomes. This position will additionally manage all internal communications for BAA including but not limited to initiating, editing and tracking policy and procedural changes within program operations. This position will run reports and create all quarterly reports and annual reports for all stakeholders. This position follows a hybrid schedule, with work performed remotely and at the Bay Area Academy’s Central Office in Berkeley, California.

Under the general direction of the Program Operations Manager, the typical duties of the Program Coordinator include, but are not limited to, the following:

• Coordinate and schedule Independent Contractors (IC), locations and dates to ensure assigned training deliverables are met.

• Use and adapt to various cloud-based platforms to track all training deliverables including: entering, tracking, maintaining, monitoring for errors and inconsistencies, and entering and creating training and event sessions.

• Track Service Agreements in training management system; track and input service logs for confirmation letters and service agreements to ensure deliverables are met.

• Prepare quarterly and annual contract reports, ensuring consistency and accuracy, to meet prescribed deadlines.

• Maintain regular verbal and written communication with trainers, County Staff, and BAA Staff relating to training delivery and support; create and distribute documents as needed to support training delivery resources.

• Attend, facilitate, and take notes, as needed, for various BAA staff meetings and other meetings as assigned by the Program Operations Manager.

TRAINER – INSTRUCTION AND DEVELOPMENT 

Under the direction of the Learning Systems Manager, the Trainer – Instruction and Development is responsible for providing Training, Field-Based Training and Coaching to public Child Welfare staff; and Independent Contractors (IC) working with BAA. This position will support CFT & IP CANS, Common Core 3.5, Safety Organized Practice, and other trainings, learning collaboratives, IC orientation, support, and development, and capacity-building opportunities identified by BAA’s needs assessment processes. The Trainer – Instruction and Development will engage in and provide a range of educational activities including curriculum adaptation, training delivery, coaching, facilitation, transfer of learning and other related activities with a lens of race, equity and inclusion and will uphold BAA’s commitment to Racial Equity in child welfare. 

This position will assist Academy staff with the evaluation of trainers, assess trainer effectiveness, and use the data to improve service delivery, inform curriculum improvements and improve trainer skills. The position also recruits and supports trainer development by sharing evaluation data with trainers, observing, and coaching trainers and developing training for trainers.

• Serve as IP-CANS/CFT & Tiered Rate Structure Trainer/Coach/Technical Assistance Provider

• Prepare for and deliver an average of 8 training days and 6 hours of coaching and/or technical assistance per month; or 60 training days and 72 coaching/technical assistance hours per year; 

• Liaise with external partners and workgroups to enhance collaborative training efforts on emerging needs and statewide initiatives, which may include serving on statewide workgroups; 

• Collaborate with the Curriculum Specialist to adapt existing curricula to fit the skill and knowledge of participants, including trainer guides, participant resources and PowerPoint presentations

• Partner with BAA Trainer/FBT/Coach to plan, develop, and implement BAA's Trainer's Summit as a strategic tool for the organization’s continuing growth and productivity;

• Provide on-site training coordination and planning on an as-needed basis;

• Coach and support child welfare staff in their respective role as leaders, coaches and trainers and provide transfer of learning and skill activities

How to Apply:

If you are interested in applying for a position at BAA, go to Fresno State Auxiliary HR and follow the intructions for the Submitting the Application and follow the application process. All Auxiliairy Employment Opportunites will remain open until filled.